Operations Administrator

An exciting opportunity has arisen to join our Operations Team, assisting with the coordination of activities associated with Transport, Health & Safety and Facilities Management.

This role supports the Operations Team by ensuring the smooth daily running of the department.

You will provide first line office support, dealing effectively and professionally with requests, maintaining excellent customer service.

Please send your application form to recruitment@elliotts.uk

Location: 
Southampton
Reporting to: 
Operations Manager
Hours: 
40 hours per week; Monday - Friday 08:00 - 17:00. However flexible working hours will be considered
Closing date: 
30/08/2019
Duties and Responsibilities:
  • Key Responsibilities

Transport

  • To support the planned and reactive maintenance of over 60 commercial vehicles, 60 company cars, as well as all grey fleet and various transport related plant assets such as mechanical lifting aids
  • The compilation of driver defect sheets; creating a continuous audit trail for defect rectifications, providing support to review returned inspection sheets for quality of completion
  • Interface with our insurers whenever necessary on motor claims, developing procedures and documentation to evident the reporting of accidents
  • Plan and coordinate routine training requirements for all employees on plant assets, such as mechanical lifting aids


Health & Safety

  • To offer support, guidance and encouragement to all employees ensuring full engagement in Safety Cloud (Health & Safety Management Software)
  • To ensure that all new starters are fully inducted into the company appropriately, working in conjunction with HR and the relevant line manager
  • The completion of routine driver licence and driver eye checks, ensuring specifically that drivers hold the correct licence entitlement (driving licence and CPC)
  • Plan and coordinate routine training requirements for all employees such as First Aid, Fire Marshal and IOSH Managing Safely
  • Interface with our insurers whenever necessary on incident investigation and document retrival




Facilities

  • To assist in the organisation of supplier documentation associated with facilities management such as waste, fuel, intruder alarms, ensuring ease of document retieval and sufficient visibility of supplier contracts
  • To support office management tasks centrally such as, liaison with cleaners, corporate clothing, stationary and staff car parking




Requirements: 
  • Excellent organisational skills and time management
  • Methodical work process, ensuring high stadnards of accuracy
  • Ability to multi-task
  • You will be confident in your capability and will be looking to develop and build upon your existing skills
  • Willingness to undertake continued professional training, for example 1-day IOSH Managing Safely training
  • Outgoing, friendly and commerically aware
  • A people person with confidence to speak at all levels
  • A proactive approach to work - you get things done and use initiative
  • A good working knowledge of IT - confident to interrogate and fully utilise fleet asset and work management databases, specifically with spreadsheets.


Application Form

AttachmentSize
PDF icon Elliotts Application Form.pdf1.37 MB
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